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R 251732Z SEP 09
FM SECSTATE WASHDC
TO ALL DIPLOMATIC AND CONSULAR POSTS COLLECTIVE
RUEHTRO/AMEMBASSY TRIPOLI 9886

UNCLAS SECTION 01 OF 02 STATE 100135 
 
SIPDIS 
A/LM, TRAVEL AND TRANSPORTATION DIVISION 
 
E.O. 12958: N/A 
TAGS: ATRN AFIN APER AMGT
SUBJECT: Implementation of Transportation Lite 
 
¶1.  Summary.    The Office of Logistics Management is 
working with posts to deploy a new module in ILMS called 
Transportation Lite.  This new software tool is designed 
to more effectively coordinate personal property 
shipments between the traveler, GSO, and Despatch 
Agency.  It provides functionality for tracking 
shipments of all kinds and measures the performance of 
carriers. This software was piloted and has been 
deployed at over 100 posts and will replace the WebMove 
software.  The use of Transportation Lite will be 
required by the end of this calendar year for moving 
personal property shipments funded by the Post 
Assignment Travel (PAT) account.  End Summary. 
 
------------------------- 
¶2.  What is Transportation Lite? 
------------------------- 
 
It is a transportation software tool similar in concept 
to the Web Move software it is replacing.  This tool was 
developed as part of ILMS, with assistance from posts, 
to manage and track shipments and record data for 
measuring carrier performance.  It provides 
functionality for tracking shipments of all kinds and 
measures the performance of carriers.  This software was 
piloted and deployed at over 100 posts and is now being 
rolled out worldwide; in many cases, ahead of deploying 
the broader ILMS Suite.  Transportation Lite is very 
user friendly and requires little or no direct 
assistance to implement, but all posts will be provided 
a 2-hour orientation via conference call. The module 
contains three elements: 
 
¶A.       Plan My Move (PMM): Provides the GSO customs and 
shipping staff with an electronic dashboard to 
schedule and manage departing employees' outbound 
personal effects shipments. 
 
¶B.       Reports:  Show information on personal effects and 
supplies shipments handled through a Despatch Agency 
Consolidated Receiving Point (CRP) for on-hand cargo, 
shipments enroute to post, and problematic receipts 
requiring post resolution.  These reports are 
generated real-time and can be downloaded to Excel 
spreadsheets for local use by post. 
 
¶C.       Receiving Function:  Allows post to notate inbound 
ILMS shipment files as 'received' and provides a 
virtual closeout of the logistics functions for more 
accurate reports and statistics on transit time to 
post. 
 
----------------------- 
¶3.  What are the Advantages to implementing this new 
module? 
----------------------- 
 
¶A.       Provides a centralized process for booking moves in a 
single transaction and allows for comprehensive 
reporting and trend analysis for Post-to-U.S. and 
Post-to-Post moves. 
 
¶B.       Provides every post a global view of any shipment 
enroute to them. 
 
¶C.       Replaces the Shipment Data Form with a completely 
automated function. 
 
¶D.       Eliminates annual DoS data calls to post for local 
transportation costs information. 
 
¶E.       Provides real-time information on all types of 
shipments moved by Despatch Agencies to  post. 
 
¶F.       Builds a database of historical data for post 
reports, workload analysis, statistics, etc. 
 
¶G.       Provides a receiving function to allow for 
measurements of shipment transit times. 
 
----------------------- 
¶4.  How does Transportation Lite specifically benefit 
post and GSO staff? 
----------------------- 
 
¶A.       Workload allocation:  At the discretion of the GSO, 
the employee can initiate the shipment process or the 
 
STATE 00100135  002 OF 002 
 
 
GSO staff can initiate and control the entire shipment 
process. 
 
¶B.      The shipping decision of International Through 
Government Bill of Lading (ITGBL) versus Direct 
Procurement Method (DPM) is completely automated and 
documented electronically. 
 
¶C.      Accommodates all shipping methods (ITGBL or DPM). 
 
¶D.      Facilitates processing consumables (CNS) shipments. 
 
¶E.      Displays a post-oriented electronic 'dashboard' that 
gives visibility and overall management control on all 
post originated personal effects shipments. 
 
----------------------- 
¶5.  How do Users get Access to Transportation Lite? 
----------------------- 
 
You must set up an account for access via the link 
http://ilms.irm.state.gov/newuser.html.  There are three 
sections: A, B, and C and information may be required 
for each, depending on access needed. 
 
At the opening page, choose option Transportation Lite 
User link and go to the New Transportation Lite User 
link to complete Section A; required fields are labeled 
with an asterisk. 
 
Terms for defining access are found in Section B, with 
examples as follows: 
¶A.       Traveler - select only for access to your Personal 
information and the ability to request pack-outs. 
 
¶B.       GSO Staff (LES) -select for access for locally 
employed staff in the GSO/shipping office 
processing the traveler shipments. 
 
¶C.       GSO - select if you are GSOs or Management Officer 
(MO) serving as GSO at post. 
 
¶D.       The reports on the PMM home page are available to 
anyone with access and do not require selection of 
any role option. 
Section C is supervisor information with the following 
requirements:  The Traveler should show him/herself as 
the supervisor. The GSO Transportation staff should show 
the GSO's name as the supervisor.  The GSO or other 
Officers seeking access should how their own names as 
supervisor.  When finished, click Submit and the ILMS 
Help Desk will notify you within 48 hours that the 
account has been created.  If you do not receive 
notification, please contact the ILMS Help Desk at 
ilms@state.gov. 
---------------------- 
¶6.  What is the Agenda for Transportation Lite in the 
Future? 
---------------------- 
 
¶A.       Over 100 posts are using Transportation Lite to 
coordinate shipments with the Despatch Agencies. 
 
¶B.      The use of Transportation Lite will be mandatory by 
the end of December, 2009.Posts should make every 
effort to schedule implementation and training when 
contacted.   The training consists of a two hour 
session via conference telephone call (with?) , and 
using Microsoft Communicator to demonstrate the 
module. 
 
¶C.      Enhancements will be made in 2010 to include supply 
shipments in the receiving function by post. 
 
¶D.      Additional enhancements will be made in 2010 to give 
posts more options and tools to locally manage files 
and data related to personal effects shipments. 
 
¶E.      Other enhancements will be made as determined by 
feedback from posts. 
 
¶7.  POINTS OF CONTACT FOR A/LM/OPS FOR ANY QUESTIONS, 
COMMENTS, OR TRAINING REQUESTS ARE:  JEFF DE ARMENT AT 
703-875-6111, JEFFREY.M.DE.ARMENT@ACCENTURE.COM OR 
ANGELA LAUVRAY AT 703-875-5683, LAUVRAYAJ@STATE.GOV . 
 
¶8.  Minimize considered. 
CLINTON