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DE RUEHC #9967/01 1351553
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R 151540Z MAY 09
FM SECSTATE WASHDC
TO ALL DIPLOMATIC AND CONSULAR POSTS COLLECTIVE
RUEHTRO/AMEMBASSY TRIPOLI 7358

UNCLAS SECTION 01 OF 02 STATE 049967 
 
SIPDIS 
 
E.O. 12958: N/A 
TAGS: AADP AMGT ACOA
SUBJECT: ILMS WORKSHOP FOR IRM PROGRAM PROPERTY USERS 
 
¶1.  SUMMARY: The Office of Logistics Management is 
pleased to announce two workshops for the Integrated 
Logistics Management System (ILMS) for IRM Program 
Property users. Current WPAS users (see para three) are 
invited to participate in one of the two-day workshops. 
Attendance at one of these workshops is extremely 
valuable, as posts will be able to go live immediately 
afterwards with ILMS Asset Management for their IRM 
program property currently tracked in WPAS.  END 
SUMMARY. 
 
--------------------------------------------- ------ 
Regional Workshops of ILMS for IRM Program Property 
--------------------------------------------- ------ 
 
¶2.  ILMS workshops for IRM Program Property are 
scheduled for: 
 
Session 1: June 23 - 24. 
http://lm.a.state.gov/Conferences/Conf_reg/in dex.cfm?fa= 
registration_form&conf_id=675 

Session 2: July 14 - 15 
http://lm.a.state.gov/Conferences/Conf_reg/in dex.cfm?fa= 
registration_form&conf_id=679 

Please follow the links above for information on the 
ILMS workshops. 
 
¶3.  During each two-day workshop, current cleared 
American WPAS representatives at post will train on both 
ILMS Basic Record Keeping functionality and Physical 
Inventory functionality using a hands-on, practical 
application training approach.  In addition, a refresher 
course on IRM Program Property policy will be offered 
during the session.  A physical inventory scanner and 
software will be provided to each IRM Program Property 
user during the training.  All sessions will be held at 
SA-15, Room 3150, 1800 North Kent Street, Rosslyn, 
Virginia from 8am to 5pm.  SA-15 is a two minute walk 
from the Orange and Blue line Rosslyn Metro station, or 
from the State Department shuttle. 
 
¶4.  Only cleared American WPAS representatives at Posts 
which have submitted their FY-2008 WPAS Inventory 
Certification will be eligible to attend.  Please note 
that WPAS users at Posts scheduled for integrated ILMS 
deployments need not reply, as they will receive ILMS 
training during the integrated ILMS deployment. 
 
-------------------------------------- 
Registering for the Regional Workshops 
-------------------------------------- 
 
¶5.  Current cleared American WPAS representatives at 
post who would like to attend one of the ILMS for 
Program Property workshops should register using the 
links listed for each session in Para 2, above, or 
contact Kristian Houck at HouckKJ@state.gov for 
additional information.  The selected participants (a 
limited number of spaces are available) will be 
contacted by email prior to the regional workshops. 
Applications must be received no later than June 12, 
¶2009.  All travel and per diem expenses are to be borne 
by Post.  Travelers will make their own hotel and 
transportation arrangements. 
 
-------------------- 
Why Upgrade to ILMS? 
-------------------- 
 
¶6.  ILMS is a centralized, web-based application that 
provides an easy-to-access property management and 
inventory control system.  The complete lifecycle of an 
asset can be tracked and maintained using this online 
software suite.  ILMS eliminates the need to send cables 
in order to transfer, modify, and dispose of IRM Program 
Property.  ILMS allows Posts to maintain their inventory 
online. 
 
¶7.  ILMS provides IRM Program Property users autonomy 
and increased visibility over their inventory.  With 
ILMS, asset records can be modified and disposed 
directly in the system, eliminating the need to send 
updates and disposals to Washington via cable.  In 
addition, assets can be transferred electronically to 
other Posts, eliminating the need to rely on cables to 
Washington to perform the transfer.  Assets that are 
 
STATE 00049967  002 OF 002 
 
 
disposed in ILMS can be reinstated with their original 
asset record information, eliminating the need for 
manual re-entry of the items.  Receiving, location 
transfer, and disposal documents can be generated in 
ILMS, eliminating the need to manually complete them 
outside of the system. Physical Inventories of IRM 
Program Property will be completed with new scanners 
that provide on-screen validation and reconciliation of 
property information.  For more information about ILMS, 
visit us online at the ILMS Knowledgebase at 
http://askilms.a.state.gov. 
 
¶8.  Please note that eScore and ILMS for IRM Program 
Property are two separate systems used for two different 
purposes.  EScore, a configuration management system, 
will not be replaced by ILMS, the Department of State's 
compliant property management system.  While use of both 
systems is mandatory at the current time, IRM and A/LM 
are working together on a more state-of-the-art process 
for maintaining detailed equipment configuration and IT 
asset tracking using modern discovery tools on the 
network integrated in real time with ILMS Asset 
Management. 
We hope to have this solution in place in approximately 
18 months. 
 
¶9.  Minimize considered. 
CLINTON