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Viewing cable 09STATE23400, INTERIM POLICY FOR SMART PILOT POSTS

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Reference ID Created Released Classification Origin
09STATE23400 2009-03-12 14:49 2011-08-30 01:44 UNCLASSIFIED Secretary of State
UNCLASSIFIED   STATE   00023400 
VZCZCXRO7686
RR RUEHAG RUEHAO RUEHAP RUEHAST RUEHAT RUEHBC RUEHBI RUEHBL RUEHBZ
RUEHCD RUEHCHI RUEHCI RUEHCN RUEHDA RUEHDBU RUEHDE RUEHDF RUEHDH
RUEHDT RUEHDU RUEHED RUEHEL RUEHFK RUEHFL RUEHGA RUEHGD RUEHGH RUEHGI
RUEHGR RUEHHA RUEHHM RUEHHO RUEHHT RUEHIHL RUEHIK RUEHJO RUEHJS RUEHKN
RUEHKR RUEHKSO RUEHKUK RUEHKW RUEHLA RUEHLH RUEHLN RUEHLZ RUEHMA
RUEHMC RUEHMJ RUEHMR RUEHMRE RUEHMT RUEHNAG RUEHNEH RUEHNG RUEHNH
RUEHNL RUEHNP RUEHNZ RUEHPA RUEHPB RUEHPD RUEHPOD RUEHPT RUEHPW RUEHQU
RUEHRD RUEHRG RUEHRN RUEHROV RUEHRS RUEHSK RUEHTM RUEHTRO RUEHVC
RUEHVK RUEHYG
DE RUEHC #3400 0711506
ZNR UUUUU ZZH
R 121449Z MAR 09
FM SECSTATE WASHDC
TO ALL DIPLOMATIC AND CONSULAR POSTS COLLECTIVE
RUEHTRO/AMEMBASSY TRIPOLI 6119
UNCLAS STATE 023400 
 
IMO'S AND MGT OFFICERS 
 
E.O. 12958: N/A 
TAGS: AMGT AADP AINF ACOA
SUBJECT: INTERIM POLICY FOR SMART PILOT POSTS 
 
SUMMARY: Department officials identified in 5 FAM 115 
have primary responsibilities for the development, 
oversight, and implementation of the Department's State 
Messaging and Archive Retrieval Toolset (SMART) program 
and activities. The SMART system is in the pilot phase 
as a replacement to legacy systems defined in 5 FAH-2 H- 
114. 
 
1.  SMART is collaborative technology that leverages 
information sharing and is a distinct shift from 
existing legacy platforms such as TERP V, CableXpress, 
WebGram, and EACT. SMART users will send e-mails, 
telegrams, and memos from a single, integrated Microsoft 
Outlook platform. In addition, users can easily archive 
messages, including attachments, with long-term record 
value. Drafting and handling of these messages require 
that new 5 FAM and 5 FAH policies be written and 
codified. 
 
2.  IRM/SMART and IRM's Office of Policy and Regulations 
(IRM/BPC/PRG) are in the process of drafting the SMART 5 
FAM. During the pilot phase a set of guidebooks will be 
available to assist drafters, clearers, approvers, and 
system administrators of the SMART system. 
 
3.  During this time, all SMART pilot posts are 
requested and authorized to use the guidebooks and 
technical guidelines, available on the SMART website at 
http://communities.state.gov/coi/SMART/defaul t.aspx. 
These guidebooks and technical guidelines will be 
updated throughout the SMART pilot phases from feedback 
and lessons learned and will be incorporated into volume 
5 of the Foreign Affairs Manual and Handbook. 
 
4.  POC for policy: Chandra Smith, IT Policy Analyst, 
IRM/BPC/PRG smithcl2@state.gov. 
POC for SMART: Jeffrey Myers, Deputy Director, 
IRM/SMART, myersjs@state.gov 
 
5.  Minimize considered. 
CLINTON