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Viewing cable 09STATE86139, DEMARCHE REQUEST: INVITING ARF MEMBERS TO SEPT 16-18 ARF

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Reference ID Created Released Classification Origin
09STATE86139 2009-08-18 21:48 2011-08-26 00:00 UNCLASSIFIED Secretary of State
VZCZCXRO5611
OO RUEHDT RUEHPB
DE RUEHC #6139/01 2302206
ZNR UUUUU ZZH
O P 182148Z AUG 09
FM SECSTATE WASHDC
TO ASEAN REGIONAL FORUM COLLECTIVE IMMEDIATE
INFO RHMFISS/JOINT STAFF WASHINGTON DC PRIORITY
RUEKJCS/SECDEF WASHINGTON DC PRIORITY
RHHMUNA/HQ USPACOM HONOLULU HI PRIORITY
UNCLAS SECTION 01 OF 02 STATE 086139 
 
SIPDIS 
 
E.O. 12958: N/A 
TAGS: PREL ARF EAID MARR
SUBJECT: DEMARCHE REQUEST: INVITING ARF MEMBERS TO SEPT 16-18 ARF 
DISASTER RELIEF DIALOGUE 
 
1. (U) This is an ACTION REQUEST for Embassies BANDAR SERI BEGAWAN, 
BEIJING, CANBERRA, COLOMBO, DILI, DHAKA, HANOI, ISLAMABAD, JAKARTA, 
KUALA LUMPUR, MANILA, MOSCOW, NEW DELHI, OTTAWA, PORT MORESBY, PHNOM 
PENH, SEOUL, SINGAPORE, TOKYO, ULAANBATTAR, USEU BRUSSELS, VIENTIANE, 
and WELLINGTON.  These host governments are all members of the ASEAN 
Regional Forum (ARF).  (Note: While Burma and DPRK are ARF members, 
they are not included in this invitation.) 
 
------- 
SUMMARY 
------- 
 
2. (U) The United States, along with the Thailand co-chair, will host 
ARF's annual policy dialogue on disaster relief cooperation.  This 
meeting, the 9th Inter-Sessional Meeting on Disaster Relief (ISM-DR), 
will be held in Honolulu, Hawaii on September 16-18.  The Department 
requests all posts named in para 1 to deliver the meeting materials, 
invite the host government to send interagency officials, and inform 
host governments in developing countries of funding availability. 
 
---------- 
OBJECTIVES 
---------- 
 
3. (U) Department requests posts to pursue the following objectives: 
 
-- Deliver the package of invitation materials to appropriate host 
government officials handling ARF matters.  See para 7 for 
information on accessing these materials. 
 
-- Invite them to nominate a wide range of civilian and military 
policy and perhaps legal officials from their interagency offices. 
See para 5 for further background on the desired host government 
representation at the ISM-DR. 
 
-- Coordinate as appropriate with U.S. Embassy Defense Attache or 
Defense Cooperation offices to raise awareness of the event within 
host government military agencies. 
 
-- Inform developing ARF countries of the limited availability of 
funding for officials' travel expenses. Embassies in developing ARF 
countries include COLOMBO, DILI, DHAKA, HANOI, ISLAMABAD, JAKARTA, 
MANILA, PORT MORESBY, PHNOM PENH, ULAANBATTAR, and VIENTIANE. Posts 
should inform the Department of requests by August 28. 
See para 6 for Embassy and host government procedures for requesting 
and receiving funding assistance. 
 
---------- 
BACKGROUND 
---------- 
 
4.  (U) The United States and Thailand are serving as co-chairs of 
disaster relief cooperation in ARF.  The September 16-18 ISM-DR in 
Honolulu will advance a number of key disaster relief initiatives 
undertaken by ARF.  In addition to a plenary discussion of 
civil-military coordination issues involved with relief operations, 
the ISM-DR will also establish Breakout Groups to advance these key 
initiatives.  Each Breakout Group will be led by one or more 
facilitators and will report back to the full ARF plenary the results 
of their discussions and recommendations for next steps.  Breakout 
Groups will be established in the following areas: 
 
-- Improving Coordination among Regional Fora for Disaster Relief 
Capacity-Building Efforts 
-- Voluntary "Model Arrangement" for the Use of Foreign Militarcy and 
Civil Defense Assets in Disaster Relief 
-- Strategic Guidance for Humanitarian Assistance Operations 
-- ARF Disaster Relief Work Plan 
-- Future ARF Disaster Relief Exercise Planning Discussions 
 
(If needed, further explanation of each Breakout Group is given in 
the Annotated Agenda.) 
 
5. (U) DESIRED HOST GOVERNMENT REPRESENTATION:  The U.S. and Thai 
co-chairs hope that ARF countries will send a wide range of civilian 
and military officials to the ISM-DR.  In particular, host 
governments should attempt to pattern their own representation around 
staffing the various Breakout Groups.  Some of these Breakout Groups 
will be occurring simultaneously.  This requires multiple, capable 
delegates from each ARF country to be represented if that ARF country 
has a particular interest in the initiative.  While presumably some 
countries may not be able to field one or more delegates for each 
breakout group, the co-chairs hope delegates include: 
 
-- disaster relief policy officials from foreign affairs, national 
 
STATE 00086139  002 OF 002 
 
 
disaster management/relief organizations, or defense agencies, 
-- policy officials dealing with regional humanitarian assistance and 
disaster relief capacity-building efforts like ARF, ASEAN, APEC 
(Asia-Pacific Economic Cooperation), or SAARC (South Asia Association 
for Regional Cooperation) 
-- exercise planning officials from civilian or defense institutions 
(perhaps including those involved in planning for the May 2009 ARF 
disaster relief exercise in the Philippines) 
-- legal and/or policy officials equipped to discuss and negotiate 
the "Model Arrangement" text. 
 
6. (U) PROCEDURES FOR FUNDING ASSISTANCE:  The Department, along with 
U.S. Pacific Command (USPACOM), has a limited funding available to 
cover the travel costs of host government civilian and military 
officials.  No later than August 28, post should forward any requests 
for funding assistance to the EAP/RSP POC listed in para 7.  Posts 
should include the officials' names, agencies, a brief rationale or 
recommendation for their attendance, and an estimate of travel costs. 
 EAP and PACOM will then approve those requests and coordinate 
appropriately to send the funds to posts via either a fund cite for 
civilians or a MIPR (Military Interdepartmental Purchase Request) for 
military officials in advance of the ISM-DR. 
 
7. (U) POC, MEETING DOCUMENTS ACCESS, and REPORTING DEADLINE: The POC 
for any follow-up, questions, or reporting on host government 
reactions is EAP/RSP Kevin Sheives (sheiveskw@state.gov, 
202-647-1217).  Posts can access the electronic meeting documents for 
distribution to host government officials by visiting the EAP/RSP 
Intranet site for ARF matters at 
http://eap.state.gov/EAPOffices/RSP/ARF.cfm .  Department requests 
posts report on host government reactions by August 26. 
 
8. (U) Department appreciates posts' assistance. 
CLINTON